Sample Skills for Secretary Position


Secretaries are employed at different workplaces where they are responsible for assisting executives in completing administrative and clerical tasks.

General duties of a secretary include greeting guests, answering phone calls, doing paperwork, handling correspondence, writing reports, preparing invoices, and maintaining and updating records.

A candidate for this position should possess strong organizational expertise and customer service skills along with excellent inventory management and record-keeping skills.

Sample Skills for Secretary Position

  • Well-versed at maintaining executives’ calendars and scheduling meetings and appointments.
  • Competent at preparing reports, invoices, proposals, and marketing letters.
  • Proficient at operating office equipment such as printers, scanners, fax machines, and copiers.
  • Skilled at answering phone calls, taking messages, and responding to inquiries.
  • Talented at making travel arrangements and handling bookings.
  •  Outstanding word processing and correspondence management skills.
  • Able to prioritize workload and carry out multiple tasks simultaneously.
  • Sound knowledge of various content management systems and capable of updating and maintaining internal databases.
  • Strong IT skills and computer competency.
  • Good inventory management and record-keeping expertise.
  • A professional and courteous individual with good telephone etiquette.
  • Excellent time-management and organization skills.
  • Exception written and verbal communication skills.