Sample Duties of Secretary


Secretaries are employed at different workplaces where they are responsible for assisting executives in completing administrative and clerical tasks.

General duties of a secretary include greeting guests, answering phone calls, doing paperwork, handling correspondence, writing reports, preparing invoices, and maintaining and updating records.

A candidate for this position should possess strong organizational expertise and customer service skills along with excellent inventory management and record-keeping skills.

Sample Duties of Secretary

  • Maintain senior officials’ calendars and schedule meetings and appointments.
  • Prepare and organize reports and other materials required for meetings.
  • Maintain budgets and prepare expense reports.
  • Prepare invoices, proposals, and marketing letters.
  • Maintain records in the management database system, including email.
  • Maintain inventory and order supplies as and when required.
  • Make travel arrangements and handle room bookings.
  • Answer phone calls, respond to inquiries, and take messages.
  • Write memos, letters, and emails and perform administrative duties such as filing and photocopying.
  • Assist in planning events and make all arrangements including venue, refreshments, and promotional activities.
  • Act as a receptionist when needed.