College Clerks have duties which vary from college to college, but their responsibilities are mainly administrative and clerical. They are required to carry out tasks like photocopying, handling correspondence, providing support to admission office and receiving visitors etc. College clerk is the first person that you come across when you enter a college office. It is his duty to provide the visitors or callers with information regarding the college policies and procedures. Therefore, good communication skills are very important.
Other duties that a college clerk is required to perform includes updating student attendance records, providing information to school staff, writing periodic reports, arranging meetings, creating class schedules and making sure that the printouts of schedules are distributed to each teacher.
A resume for the position of college clerk must demonstrate strong organizational skills, accuracy and attention to details, communication abilities, time management, and average IT skills. Moreover, a candidate for this position must be able to multitask as college clerks are required to handle many different types of tasks in one go and it is vital that they perform all of them correctly. A high school diploma is the minimum education requirement for this role.
Sample Job Description for College Clerk
• Answer incoming calls and provided required information.
• Responsible for relaying messages accurately to supervisors.
• Manage high volume of incoming calls and directed to appropriate party.
• Handle outgoing mails by sealing envelopes and placing stamps and scan incoming mail for recipient information.
• Answer inquiries related to college admission procedures, admission tests and results.
• Type and edit correspondence.
• Operate copy, scanning and mailing equipment.
• Research and maintain student records to prevent duplicate reporting.
• Ensure confidentiality of staff and student information.
• Make travel arrangements for students and staff members.
• Arrange meetings and take and record minutes of the meeting.
• Maintain office equipment such as copiers and printers.
• Create and maintain meaningful liaison with vendors and suppliers.
• Ensure management of minor repairs of the office.
• Manage financial records and light bookkeeping activities.
• Assist students in filling their admission forms and answer their queries regarding test dates and results.