Data Entry Clerks are responsible for entering and updating information within a company database. They are an important part of an administrative team as they are required to handle a huge amount of data. Data entry clerks may also be responsible for making changes to the company handbook, scanning in documents to be kept on file, or updating customer accounts. But for many workplaces, data entry is only one part of the clerk’s job.
An individual seeking to work as a data entry clerk should possess a high level of attention to detail along with familiarity with basic types of organizational software, data entry procedures, and office equipment. Other skills required for this job include confidentiality, perfect literacy and numeracy skills, strong organizational skills, good typing speed, reading and writing skills. and ability to work fast and efficiently.
There is no formal education required for data entry clerk position. A high school diploma or an equivalent certificate is sufficient.
Data Entry Clerk Duties and Responsibilities
• Prepare source data for computer entry by compiling and sorting information; establishing entry priorities
• Transfer data from paper formats into computer files or database systems using keyboards, data recorders or optical scanners
• Maintain data entry requirements by following data program techniques and procedures.
• Pay attention to details and make sure that data is entered correctly and accurately.
• Crosscheck and verify data entered into the databases for accuracy.
• Correct incorrectly entered data.
• Delete data when it is no longer relevant and eliminate duplicate data from the system
• Review data for deficiencies, resolve them by using standard procedures or return incomplete documents to the team leader for resolution.
• Make sure all information gets stored in backup files
• Maintain customer confidence and protects operations by keeping information confidential.
• Maintain and update workflow record regarding work completed and work pending
• Verify data by comparing it to source documents
• Retrieve data from the database or electronic files as and when requested
• Assist other administrative staff in filing, xeroxing, typing and other tasks as necessary